Do not wait until the day of your event to upload videos. We recommend uploading videos at least 30 minutes before your TEST event. Upload times vary depending on video length. Upload videos in advance - Anyone sharing videos will need to upload them to the meeting rather than embed them into a presentation.Recording the name of the moderator assigned to a planned task.Using/recognizing verbal cues for significant transitions.
When to initiate a poll, along with the name of the poll. The technical cues include, but aren't limited to: Create a production timeline - A production timeline is your agenda with technical cues written in where appropriate it is very specific and detailed. This will help work out all the kinks and get everyone familiar with the platform. Conduct a test event - Hold a dry run with all presenters and moderators at least two days prior to the scheduled event. At least one of the moderators should be fairly tech savvy and familiar with Virtual Events. 
Invite at least 2 moderators - There are too many details for one person to manage effectively. Plan properly - Work through each section of this article, no matter the size of your event. Best Practices for Meeting Organizersīelow are some best practices for managing the technical aspect of your Virtual Event. Unlike a regular meeting, attendees will not have the ability to share their audio, video, or any content unless they are invited to do so by a moderator. These are the people invited to attend an event. They will rely on the moderators for more complex tasks so they can be focused on content delivery. Review and answer question posted in the Q&A. Chat with all participants or just the moderators. By design, the presenter role has a smaller subset of the moderator controls when they join the event. This is the person, or people, the audience is here to see. Think of your virtual Event as a carefully planned production and the moderators are the people behind the curtain. This means you can have a moderator who is focused on behind-the-scenes issues in addition to someone acting as a more traditional moderator. While you can (and probably should) still have a moderator of that type at your event, multiple people can be assigned the Moderator role. Traditionally a moderator introduces the guests or asks them thoughtfully prepared questions. There can be more than one moderator per event. This role controls the broadcast, or event, from behind the scenes. Overall communication for the actual event. Creating the agenda and production timeline. In the Virtual Events world there are four roles: Chat transcripts and attendance reports. Public or Private meeting invites and links. Some of the features that are often used at Wharton include: 
Options for informal interactions, realtime chats and breakout sessions. Structured interaction between presenters and attendees. When to Use Virtual Events Use Events for:Įvents larger than 200 participants, including presenters and moderators.īroadcasting to a large audience, via social media streaming, without the need for closely monitored interactions. Contact Wharton Computing for a consultation. Events larger than this may incur charges. We recommend limiting your events to 1,000 participants.
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